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Adrian School District #61
Adrian, OR 97901
Board of Directors Meeting Minutes
November 15, 2011
The Board of Directors of Adrian School District
#61, Malheur County, met on the 15th day of
November, 2011, at 7:00 p.m. in the Adrian
School Library.
Members present were: Neil Allison, Ryan
Martin, Casey Walker, and Jake Speelmon. Paul
Shenk was excused.
Others present were:
Gene Mills,
Superintendent, Darla
Witty, Deputy Clerk/Business
Manager; Kevin Purnell, High School Principal;
Bill Ellsworth, Elementary School Principal,
Tommy Shenk, Student Body Representative,
approximately 22 students, staff and patrons.
1)
Call to Order
The meeting was called to order by Board
Chairman, Neil Allison, at 7:00 p.m.
The meeting was opened with the Pledge of
Allegiance.
2)
Adopt Agenda
The agenda was amended to add Action
Item, c) Move the December meeting. Motion was
made by Ryan Martin and was seconded by Casey
Walker to adopt the agenda as amended.
Motion carried unanimously.
3)
Student and Personnel Communications
a)
Student Reports/Requests
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Advanced Biology Report The advanced
biology class presented a report on their trip
to Newport in September.
They showed a slide show of photos and
video and
shared information they learned from the
topics they
had researched for their reports.
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Student Body Report Tommy Shenk reported
that both the volleyball and football teams had
very successful seasons.
The Drama Club and the K-5 grade classes
went to see the Wizard of Oz.
The Student Body Officers and Leadership
class attended the Oregon Association of Student
Councils Fall Conference in Seaside.
The juniors and seniors attended the
College Fair in Ontario.
Lizzie Furtado’s physical project, with
the help of the Student Body, is sponsoring
Christmas gifts for foster children.
Jasper Snyder and Marshall Smith have
been selected to participate in High School
Honor Band.
The FFA Open House is scheduled for
December 8, 2011.
The Middle School will be having their
annual Turkey Trot.
There is a Red Cross Blood Drive coming
up as Tasha Garner’s physical project.
The Middle School Bingo Night is November
17th.
b)
Staff Reports/Requests
There were none.
c)
Elementary Principal Report
Mr. Ellsworth reported that the
elementary and middle school had a good turnout
for parent-teacher conferences.
The K-5 grades went to Ontario to see the
play Peter and the Wolf and to Nampa to see The
Wizard of Oz.
The middle school held a dance.
The middle school Bingo Night is coming
up.
The middle school boy’s football team ended the
season undefeated.
d)
High School Principal Report
Mr. Purnell reported that the Honor Band
Concert is tomorrow night at NNU.
Friday, the Presbyterian Church is having
a lunch at noon for the staff.
There will be a Holiday Bazaar in the
Cafeteria on Nov. 19th. The FFA Open
House is December 8 at 6 p.m.
The Christmas Programs are December 12;
the elementary in the afternoon and the middle
school and high school is in the evening.
The Ag Advisory Committee met earlier in
the evening.
The volleyball team ended second in
league standing, placed first in the District
Tournament and advanced to the final tournament
in Forest Grove.
The football team ended third in league
and experienced a loss in the first round of
state competition.
There was a good turnout at the high
school parent-teacher conferences with about 70%
of the parents coming in.
Parents were contacted by phone with a
reminder about conferences.
Kelsey Zimmerman is working adding a high
school authorization to her teaching license.
She has received an extension on her
Conditional Assignment Permit until after the
first of the year and is requesting an extension
through the end of the school year.
e)
Superintendent Report
Mr. Mills reported that the Malheur
Education Service District is experiencing a
$120,000 shortfall in funding for programs
outside of the resolutions.
They are working through the process of
determining which services to discontinue and
which to offer on a ‘pay for use’ basis.
The current ESD superintendent has
resigned effective the end of the fiscal year
and the ESD is combining the position with one
of the director positions and will fill it from
within. Adrian
was one of four schools in 1A that had teams in
both the state volleyball and state football
playoffs.
Mr. Mills reported that he is the High
Desert League delegate to the OSAA Delegate
Assembly.
At the last meeting, the review of the
moratorium week was positive and the policy will
be continued next year.
f)
Financial Report Darla Witty presented
a consolidated balance sheet as of October 31,
2011, as well as projections on the general fund
financial position through the end of the fiscal
year, and a report on the high school student
body funds.
4)
Public Comment There were none
5)
Consent Agenda Motion was made by
Ryan Martin and was seconded by Jake Speelmon to
adopt the October 11, 2011 board meeting minutes
as presented and to approve payment of the bills
as listed in the amount of $188,298.74.
Motion carried unanimously.
6)
Action Items
a) Extra-duty
Contracts
Brent Ishida was recommended as Head Boys
Basketball Coach and Blake Ishida as Assistant
Boys Basketball Coach.
Motion was made by Ryan Martin and was
seconded by Casey Walker to offer extra-duty
contracts as recommended.
Motion carried unanimously.
b)
Budget Adjustments for Federal Funds
Darla
Witty presented Resolution 11-12.2 Amending the
2011-2012 Adopted Federal Funds Budget.
This resolution reflects budget
adjustments to match actual revenues and grant
activities.
Motion was made by Casey Walker and was
seconded by Ryan Martin to adopt Resolution
11-12.2 Amending the 2011-2012 Adopted Federal
Funds Budget.
Motion carried unanimously.
c)
Reschedule December Board Meeting
The December board meeting needs to be
moved to avoid a conflict with the FFA Open
House.
Motion was made by Jake Speelmon and was
seconded by Ryan Martin to move the December
board meeting to Tuesday, December 13, 2011.
Motion carried unanimously.
7)
Information Items There were
none.
8)
Board Comments There were none.
9)
Executive Session Executive session as provided by ORS 192.660 was entered at 8:00 p.m.
to discuss a student matter.
Regular session reconvened at 8:30 p.m.
10)
Adjournment
Motion was made by Ryan Martin and was
seconded by Casey Walker to adjourn the meeting.
Motion carried unanimously.
The meeting was declared adjourned at
8:30 p.m.
Recorded
by:_________________________________________________
Deputy Clerk
Adopted:_____________________________________________________
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